Request for Proposal: Events Organizer for ILO100 Global Tour Manila

Terms of Reference: Request for Proposal for an Events Organizer to the ILO100 Global Tour in the Philippines

The International Labour Organization Country Office for the Philippines (ILO-CO Manila) seeks a qualified Event Organizer for its Centenary celebration in the Philippines. The event will be part of a "Global Tour" consisting of 24 same events that will be streamed online over the course of a single day to mark the 100th anniversary of the ILO.

The event is scheduled to take place in Metro Manila on 11 April 2019, with the live global broadcast happening from 9:00 to 10:00 a.m. or lasting approximately one hour.

From the first time first event begins until the last event ends, the ILO100 Global Tour will last a full 24 hours and span four continents.

The Event Organizer is needed to perform the following tasks, which are outlined in detail below:

1. Event Production and Management
2. Concept Development, Talent Coordination and Overall Execution
3. Creative and Graphics Design, Stage Setup and Production
4. Event Livestream, Technical Dry-run, Filming and Recording
5. Professional Photo Coverage with Photo Booth and Video Production
6. Administrative Arrangement and Logistics Management
7. Social Media Management and Audience Engagement
8. Event Reporting and Monitoring including Post-Event Evaluation

The Event Organizer must complete and submit the Request for Proposal (RFP) and must be received by the ILO no later than (UTC +08:00) Manila Time on 06 December 2018 at 05:00 p.m. and late bids shall be rejected.
Proposals must include all the documents requested and shall be submitted by registered mail or hand delivered (including courier services) only. Proposals submitted by any other means will not be accepted.

The Event Organizer should have extensive experience in organizing events both at the local and international level for not less than five (5) years. It should have an in-depth understanding and use of event and project management tools and software and strong track record of organizing large events.

For complete details, please refer to the attached Terms of Reference.