Call for Expression of Interest (EoI)
Consultancy to provide administrative and logistical support to organize a regional workshop on SDG Alliance 8.7
ILO Regional Office for the Asia and the Pacific, through the Decent Work Teams in Bangkok and Delhi has launched an initiative to showcase some of the innovative practices that have been developed and adopted in promoting Alliance 8.7 and the ratification of P29, and to set country specific targets for 2020, through a regional workshop to be held in Kathmandu, Nepal from the 20th to the 22nd of November 2019.
The workshop will promote comprehensive approaches to eliminating all forms of child labour and forced labour in the context of Alliance 8.7, bringing together governments, employer and worker representatives at global and country level, academia, civil society groups and international organizations to share good practices and lessons learnt on addressing these issues and accelerating action.
Proposed dates and location :
20-22 November, 2019, Kathmandu, Nepal
Participating Countries and participants
Asia and the Pacific: Afghanistan, Australia, Bangladesh, Fiji, India, Indonesia, Malaysia, Mongolia, Nepal, Pakistan, Philippines, Sri Lanka, Thailand and Vietnam
(a) Governments: 30 officials from 15 countries, including representatives from ministries responsible for labour, human rights or justice and/or foreign employment
(b) Employers: 15 representatives from employers’ organisations from 14 countries
(c) Workers: 15 representatives from workers’ organisations from 14 countries
(d) Technical Resource Persons: 8 persons including the ILO consultant facilitating the workshop, representatives of SAIEVAC and ASEAN
The consultant will be responsible for providing comprehensive administrative and logistical support to ensure the smooth and effective delivery of the workshop.
The consultant will work under the supervision of the ILO Programme Officer in the ILO Kathmandu Office, and will closely coordinate with the following: a) The ILO consultant who has been hired to facilitate the workshop; b) FPRW Specialists, DWT- New Delhi and Bangkok; c) FUNDAMENTALS Desk Officer for Asia based in Geneva; d) Admin and Finance Officer and the designated Admin/Finance Assistant for the workshop, in CO_Kathmandu. The Consultant’s tasks will include, and will not be limited to:
- Plan, organize and coordinate all logistical arrangements checking the arrangement of venue, accommodation for participants, booking of flights through the designated travel agents
- Communicate/guide all participants with visa or any other travel or administrative issues prior to their arrival and during the stay in Kathmandu,
- Liaise with the hotel to ensure timely delivery of services and meals.
- Ensure all necessary logistics for the workshop/meeting including audio visual equipment, registration, stationery, food and refreshments
- Preparation of financial documents as per ILO requirements
- Preparing, printing, packing and where necessary providing to participants, all relevant printed materials including briefing packs, attendance sheets, workshop notes, hand-outs etc.
- Be present at the workshop venue during the course of the workshop
- Being the primary focal point for participants on administrative and logistical issues
- Arrange and coordinate transport for participants including airport shuttle.
- Prepare a welcome package including a map of Kathmandu, welcome letter and list of main places to visit in Kathmandu.
Deliverables, timeline and payment
The consultancy will cover a total of 40 working days that will approximately spread into 10 working days in September, 10 working days in October and 20 working days in November. The contract will tentatively start on the11th September and will finish 29 November 2019.
Within the first three days, the consultant will prepare a detailed work plan for the entire assignment that includes all tasks to be performed with timeframe/deadline and get it approved by the supervisor. Payments will be made in two instalments as follows:
1. Equivalent to 15 working days upon satisfactory completion of tasks scheduled for September and October
2. Equivalent to 25 working days upon satisfactory completion of all tasks and the smooth and effective completion of the workshop in November 2019.
VI Profile of the consultant
- Secondary education certificate. University Degree will be an advantage
- At least 8 years’ experience in admin, logistic and finance
- Extensive experience in organizing and supporting workshops, including those in which international participation was involved.
- Familiarity with administrative procedures of UN or multilateral organizations. Previous experience with ILO will be a distinct advantage
- Excellent command of Nepali and English, including speaking and writing skills
• Excellent planning, organizing and coordination skills
• Excellent communication skills, and the ability to communicate effectively through email, phone and Skype calls
• Ability to meet tight deadlines under pressure of time and resources
• Good planning skills
• Flexible and adaptable to changing situations
Interested candidates are invited to submit their Expression of Interest (EoI) quoting their daily fee rate and attaching CVs to ILO Country Office in Dhobighat, Lalitpur or e-mail to email@example.com no later than COB 9th September 2019. Please indicate “Administrative and Logistic Support Consultancy Service; Alliance 8.7” in your email subject line.