Request for Quotation: Rental of B/W Photocopier

ILO Country Office for Nepal is in process of hiring 2 (two) sets of B/W Digital Copiers (including photocopy papers) for the year 2019/20

News | 04 December 2018
The International Labour Organization (ILO) is the UN specialized agency dealing with work and workplace issues, and related rights and standards. The International Labour Organization (ILO) is working in Nepal since 1966. For the smooth operation of the day-to-day activities, ILO Country Office for Nepal is in process of hiring 2 (two) sets of B/W Digital Copiers (including photocopy papers) for the year 2019/20. The detail of the Copiers are as below:

i.               Multifunction (Photocopy, Print, Scan/Fax)
ii.             Scanning features : scan to email, scan to folders/SMB Required

Paper size: A4/A3
Paper input - minimum 200 page per tray
Minimum 2 trays
Duplex print/copy
Speed : Minimum 40 pages/minute
Minimum power consumption
ADF : Required
Resolution: up to 300 DPI or higher
Machine should not be older than 4 years

The maintenance and replacement of the equipment and its spare parts will be the sole responsibility of the vendor and a technician must be available immediately so that the work is not interrupted; 

Alternate copier, could be of lower spec, should be made available if the machine is down for more than 2 working days.  If no alternative is provided, penalty of NRs 5,000/- per day must be paid by the vendor for each day exceeding 2 working days of the machine down time;

Transport of the copier to or out of ILO office required for any reason is at the cost of the vendor;

Detail specification of the B/W Digital Copier to be supplied with its Brand and model number;

1.      Paper – 70 gsm
Minimum charges (up to 5,000 copies per month per machine)
3.      Per page charge above 5,000 copies
4.      Charges per page at the suppliers place

Interested individuals/companies are requested to submit their quotations “Quotation for rental of Digital Copiers” along with copy of the company registration certificate, PAN/VAT registration certificate addressed to The Director, ILO Country Office for Nepal, Dhobighat, Nayabato, Lalitpur, at the latest by Monday, 17 December 2018.  The selected supplier will be contracted for two (2) years and extension can be done for one more year upon satisfactory performance by the supplier.

Telephone inquiries will not be entertained.