Guide to the procedure and functioning
of the Governing Body and its committees
The following is a summary of the reforms introduced in the functioning of the Governing Body as a result of its decision at its 256th Session (May 1993), updated to included references to subsequent practice and other bodies created since then.
1. The Governing Body's work is distributed between a full autumn (November) session and another in the spring (March-April). In addition, the Governing Body also holds a one-day session in June after the Conference.
2. The Committee on Freedom of Association in addition meets during the week preceding the opening of the General Conference and its report is adopted by the Governing Body during the brief session which is held in June.
3. Governing Body sessions last three-and-a-half days,
and are preceded by one half-day of group meetings. The committees
meet during the previous one-and-a-half weeks at ordinary sessions,
and during the previous two-and-a-half weeks at the spring sessions
when the Programme and Budget proposals are examined.
4. The Governing Body has six committees. Furthermore, it may establish, as and when necessary, working parties responsible for examining specific questions.
5. These committees are the following:
6. In addition, a general debate is foreseen once
a year in the Governing Body plenary on the ILO's relations with
organizations of the United Nations system. A small working party
may also be called upon to examine specific aspects of those relations
and to report to the Governing Body at sessions during which this
plenary debate is not scheduled.
7. With the exception of the reports of the Committee on Freedom of Association, the reports of committees constituted by the Governing Body to examine representations made under article 24 of the ILO Constitution, the reports of working parties and reports of Governing Body committees are adopted by the Governing Body without introduction or other discussion. The Chairperson of the Governing Body submits for adoption the points for decision which appear in the report and proposes that the Governing Body take note of the report in its entirety.
8. Nevertheless, members of the Governing Body still have the possibility --
9. The Chairperson may permit individual interventions and allow a discussion in the following cases:
10. The reports of ILO regional meetings are submitted direct to the Governing Body.
11. The reports of other meetings, such as
meetings of experts, tripartite meetings and Industrial Committees
are submitted to the Governing Body committee responsible for
12. The items to be placed on the agenda of the Conference are considered at two successive sessions of the Governing Body, such that the decision is taken two years prior to the opening of the session of the Conference in question.
13. The first stage of the discussion, which takes place at the autumn session, consists in identifying the subjects from which a choice could be made. For this purpose the Governing Body bases its discussion on a paper containing all the information necessary on the items proposed by the Director-General.
14. The second stage of the discussion, which takes
place at the spring session, consists in adopting a definitive
decision. The paper serving as the basis for this discussion
covers any additional items proposed by the Governing Body during
the first stage of the discussion.
15. In accordance with article 7, paragraph 3 of the
Standing Orders concerning the procedure for the examination
of representations under articles 24 and 25 of the Constitution,
the Governing Body is required to meet in private sitting to examine
such representations. The only persons entitled to remain present
are: members of the Governing Body, representatives of the State
concerned by the representation, and ILO officials necessary for
the conduct of the sitting .
16. Papers on the effect to be given to Conference
resolutions are submitted individually to the Governing Body committee
competent for their subject-matter. Only resolutions not falling
within the competence of any committee are submitted direct to the
17. The Chairperson, after consulting the Vice-Chairpersons, reports direct to the Conference on the work of the Governing Body over the previous year.
18. In addition to their traditional functions, the Governing Body has delegated to its Officers the authority --
19. The decisions of the Officers of the Governing
Body are communicated to the Governing Body for information.
20. In accordance with article 2, paragraph 3 of the Standing Orders of the Governing Body, where the Governing Body has before it a matter of a purely ceremonial nature, the Chairperson may decide to speak alone on behalf of the Governing Body or to appoint, following appropriate consultations, another member or deputy member for this purpose.
21. Where a death is announced to the Governing Body,
a Livre d'Or is opened for members of the Governing Body
to sign and in which they can record their condolences. The book
is given to the family of the deceased after the Governing Body
Updated by AD. Approved by NdW. Last updated: 4 September 2000