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The Titular
Representatives for the Field noted that the proposed
programme of the Staff Union Committee for 2003
deals with important questions directly effecting
staff outside of Headquarters.
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The Titular
Representatives for the Field took particular
note of the importance of questions related to:
i) improving Field representation in the decision-making
process of the Committee, ii) the security of
Field staff, iii) the importance of a sound application
of Collective Agreements, iv) establishing effective
procedures for the resolution of disputes, v)
social security, and in particular the proper
functioning of SHIF, vi) improved communications,
vii) training and career development, viii) equality
of treatment between Field and Headquarters staff,
and ix) improved functioning of the Common System.
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The Staff Union
Committee should pay particular attention to the
correct application for staff in the Field of
rules and procedures, especially those resulting
from news set of agreements adopted since the
year 2.000, to which no clear guidelines and instructions
to managers were attached, and on which appropriate
consultations are yet to take place outside HQ
– starting with the recognition of Union role
and representation throughout the ILO field structure.
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The elected
Representatives for the Field, both Titular and
Substitute, will actively contribute to the drafting
of proposed amendments to the Staff Union Rules
that will be submitted to a Referendum in 2003,
and support in this regard the proposed decision
by the Staff Union Committee (annex B-ii-c of
document D.3 submitted to the General Assembly).
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The Officers
of the Staff Union Committee will propose to include
in the consultations concerning the referendum
on revision of the Staff Union Rules that will
be held in 2003 an amendment to the effect of
adding an Officer post of Third Vice-President
(Field), to be filled in annual rotation by the
elected Titular Field Representatives. Meanwhile,
the Secretary-General will continue until December
2003 to coordinate field activities as designated
by the Committee.
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The Working
Group on Equality of Treatment between Field and
Headquarters will hold at least three plenary
meetings from now until 30 November 2003, one
of which will occur during the Regional Meeting
for Europe scheduled for September 2003 (venue
to be determined). The associated costs for participation
will be borne by the Staff Union budget, mission
credits.
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The Staff
Union Committee will make sfr 5000 available to
each elected Titular Representative to assist
in accomplishment of their duties in 2003. This
amount will be released in instalments, with the
release of instalments beyond the first dependent
on a succinct report by the Titular Representative
on how monies were spent. A first instalment of
sfr 2,000 will be made as soon as possible following
the General Assembly meeting.
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For the Second
Session of the General Assembly in 2003, the Staff
Union will produce a summary table of receipts
and expenditures, globally and by region, used
in support of regional activities. This summary
will account for total estimated receipts received
via staff union dues for Field staff. It will
include the costs of the participation of elected
Titular Representatives in statutory meetings,
the costs incurred by the Staff Union to facilitate
the work of the Titular Representatives, the costs
of organizing the European Regional Meeting and
possibly an African meeting, and the portion of
Union dues paid by Field members that remains
in the regions.
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The elected
Titular members will help the Staff Union Committee
to gather information from local Union representatives
through quarterly reports on the use of the portion
of Union dues that remains in the Region. These
reports, preparation for which is provided by
Article 21.a.iii of the Staff Union Rules, will
present the situation at the end of each trimester.
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The Staff
Union Committee will explore the possibility of
holding in 2004 a Second Global Meeting of Staff
Union Representatives. It will consider the possibility
of supporting the holding of a Regional Meeting
in each Region every second or third year.
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The elected
Titular Representatives will examine with the
Officers and rest of the Staff Union Committee
ways in which to better take into account the
representativeness of the different Regions and
Headquarters in the structure and decision-making
process of the Staff Union.
