1. Responsible for good maintenance of office administrative files and records. Search and select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, project or programme plans and general reference documents.



2. Provide advice and assist staff members and their dependents by processing requests for visas, identity cards, driving licences, and other necessary administrative documents in accordance with the requirements of the Office and the United Nations and the country of the duty station.



3. Requisition office supplies and equipment locally and abroad, and arrange for control of distribution and maintenance of inventory records.



4. Assist in the preparation of administrative reports and documents such as office or project budgets and maintain administrative records.



5. Perform administrative work including interpretation and processing of entitlements, issuance of contracts and maintenance of various official records and files.



6. Draft correspondence, faxes, memoranda and reports on administrative matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.



7. Advise and assist other staff with office management and administrative support services when necessary. Provide interpretation of administrative rules, regulations and procedures.



8. Provide financial and/or administrative support for meetings, seminars and/or workshops.



9. Perform liaison duties with concerned ministries for required clearances (Ministries of Finance (VAT), Ministry of Foreign Affairs (Protocol)



10. Maintain, update and transmit inventory records of equipment (MISEXT).



11. Make travel arrangements, hotel reservations.



12. Organize visiting programmes and study tours (ITC Turin) including financial handling.



13. Assist and organize the missions undertaken by the ILO’s representatives from Headquarters and from the field offices (booking of hotel, booking of meeting room, handling of visa requests, etc.).



14. Perform other duties as called upon by the Office Director.

1. Carry out all operations required for authorising and effectuating expenditures under all types of funding and ensuring the most rational use of those funds. This includes making calculations, asking for biddings, requesting funds, checking supporting justifying documents and making payments.



2. Code and record receipts and payments, verify the accuracy of calculations and the completeness of supporting documents, and maintain a continuing status of allotments against obligations.



3. Budget control, classify and assign budget codes, verify and process claims for payment, and check, vouchers, prices, travel claims and invoices, issuance of EPAs and handling of EPAs received.



4. Participate in payroll preparation, payroll deduction accounts and the calculation of overtime payments.



5. Select and enter data from a wide variety of documents, including verifying accuracy, making necessary calculations and ensuring the inclusion of all relevant data.



6. Prepare recurring reports as scheduled, monthly imprest reports, and special reports as required, for budget preparation, audits or other reasons.



7. Brief and assist international staff, experts and consultants on all respects of allowance travel claims and other financial matters, and calculate and process payments due for claims and services.



8. Check and correct accounting information files (computerized and/or manual) and identify incorrect data.



9. Perform routine reconciliation operations involving a variety of documents and accounts which require cross referencing between accounts.



10. Calculate and compile cost estimates and projected budget requirements, and assist in the preparation of budget statements for the area of assignment. Prepare and finalize expenditure forecasts and estimates for all sources of funds



11. Maintain contact with local banks to clarify questions pertaining to office bank accounts



12. Perform other duties as assigned by the director.

1. Perform a variety of complex duties relating to recruitment, selection, grading and/or administration of local staff and other personnel related matters.



2. Prepare and process Notice of Personnel Actions.



3. Responsible for the maintenance of office personnel files and records. Maintain confidential files of various personnel subject matters including the personnel files for locally recruited staff.



4. Provide advice and assist staff members and their dependents by processing various requests and other necessary administrative documents in accordance with the requirements of the Office and the United Nations and the country of the duty station.



5. Maintain central files of all administrative circulars. Prepare and update staff lists.



6. Prepare, on own initiative, correspondence, reports, evaluations and justifications as required on general administrative or personnel related tasks which may be of a confidential nature, attach necessary background information, and maintain follow-up system.



7. Initiate and distribute action requirements on job descriptions, performance appraisals and annual reports of fixed term local staff. Distribute those initiated by headquarters for professional staff, ensure follow up and arrange dispatch to headquarters.



8. Provide interpretation of personnel rules, regulations and procedures



9. Administrate the Programme of internships.



10. Assist and participate as required during congresses, conferences and meetings.



11. Supervise and train lower level staff and evaluate their work.



12. Perform other duties as assigned by the director.



13. Perform all other duties aimed at ensuring the good functioning of the office in general.

• In-depth knowledge of financial rules and regulations, and accounting principles, practices and procedures.
• Ability to work with word processing and spreadsheet software, as well as computer software packages required for work.
• Apply conceptual approaches to accounting and finance. Good analytical skills
• Good drafting skills and demonstrate ability to prepare reports.
• Communicate effectively both orally and in writing.
• Capacity to work in a team and to work under pressure. Good organizational skills.
• Must demonstrate a high level of commitment and responsibility towards completing assignments efficiently, accurately and in a timely manner.
• Capacity to deal with external partners and to respond to their queries.
• Ability to reply in an appropriate manner to telephone and in-person inquiries.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Demonstrated ability to work and communicate with people in a polite, courteous and cooperative manner.
• Ability to work under minimum supervision.
• Ability to work with confidential material.
• Excellent time management skills.
• Supervisory skills and ability to motivate other administrative staff.
• Must display high standards of ethical conduct.
• Ability to make sound judgement and provide reasoned advice to subordinates.

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