Invitation letter of the
Director-General, Juan Somavia
(27 April 2001)
Dear Sir,
It is my pleasure to invite your
organization to be presented at the Thirteenth Asian Regional Meeting
convened by the International Labour Organization, which will take place
in Bangkok, Thailand, from Tuesday, 28 to Friday, 31 August 2001.
The Rules for Regional Meetings, approved
by the ILO Governing Body at its 267th Session (November
1996), will govern the powers, functions and procedure of the Thirteenth
Asian Regional Meeting. A copy of these Rules is enclosed.
Details on the venue, agenda, composition
and order of business of the Meeting, as well as practical
information, are given below.
Place and address of the Meeting
The Meeting will take place at the Imperial
Queen's Park Hotel. The address of the Meeting will be as
follows:
Asian Regional Meeting of the ILO
Imperial Queen's Park Hotel
199 Sukhumvit Soi 22
Bangkok 10110, Thailand
Telephone: (662) 261-9000
Fax: Reservation: (662)
261-9545; General: (662) 261-9530 to 9534
E-mail: <imperial@ksc.net.th>
E-mail address of the Meeting:
<arm2001@ilobkk.or.th>
Agenda of the Meeting
Regional meetings are intended to provide
a forum for tripartite delegations to discuss an agenda item concerning
the ILO's regional activities. The Report of the Director-General,
which will serve as a basis for discussion at the Meeting, will be sent
to you in July. It will also be available from that date on the
following website: <http://www.ilo.org/bangkok>.
In his Report, the Director-General will
review ILO activities in the region over the last four years. The
Report will focus centrally on defining the principal technical and
policy issues arising from the decent work agenda, to allow delegates to
discuss these from their specific perspectives, indicating to the Office
the activities and orientation which they feel the ILO should prioritise
in Asia and the Pacific.
Order of business of the Meeting
The Meeting will open at 11 a.m. on
Tuesday, 28 August 2001. The Groups will meet at 9 a.m. to
coordinate their respective positions regarding the points raised in the
Report of the Director-General. Group meetings will also be held on the
following days, as the need arises.
The discussion of the Director-General's
Report will begin on Tuesday afternoon and will continue on the
following days. The Meeting's report and conclusions will be adopted on
Friday, 31 August, after which there will be a brief closing ceremony.
In view of the limited time available,
the Rules provide for a time limit of interventions of five minutes,
except if the Meeting otherwise decides (article 9.6). In any event,
speakers are urged to make their interventions as brief and as to the
point as possible, reducing complimentary remarks to a strict minimum.
Working languages
The Report of the Director-General will
be published in English, French, Russian, Arabic and Chinese and the
conclusions and/or resolutions submitted for adoption will be produced
in these five languages also. Simultaneous interpretation will be in
English, Russian, Arabic and Chinese. The report of the Meeting will be
published in English only.
Flight and hotel reservations
Bangkok is a prime tourist destination at
all times of the year. It is therefore essential that flight and
hotel reservations be made as a matter of urgency. A credit card
number or deposit will be required by the hotel at check-in.
A list of hotels which have been
contacted and from which you may wish to choose is attached to this
letter. Participants are however particularly recommended to stay at the
Imperial Queen's Park Hotel, so as to avoid travelling within the
city, which traffic congestion frequently renders arduous. No shuttle
service will be provided between the Imperial Queen's Park Hotel
and the other hotels.
In order for all accommodation
arrangements to be made efficiently, please complete the attached hotel
reservation form. Reservations will be confirmed as the ILO
Regional Office in Bangkok receives the forms, which should be sent as
soon as possible to:
Mr.Michael D. O'Neil
Senior Administration and Finance Officer
International Labour Organization
Regional Office for Asia and the Pacific
United Nations Building
Rajadamnorn Nok Avenue
Bangkok 10200, Thailand
Telephone: Reservations: (662)
288-1728 or 288-1763; Mr.O'Neil: (662) 288-1716
Fax: (662) 288-3062 or 288-3044
Email: <arm2001@ilobkk.or.th>
Transport between the airport and city
centre
For approximately Baht 650 (roughly US$
16 at the current rate of exchange), a 24-hour limousine (Luxury
automobile) service can be booked in the arrival hall of the airport.
Metered and non-metered taxis are also available.
Passports, visas and health
regulations
Participants should ensure that they have
the necessary passports and/or visas required for entry into Thailand
and for any other country they have to transit.
They should also enquire about the health
regulations for Thailand and other countries they have to pass through,
and should obtain the necessary vaccinations and certificates
Insurance
Participants are advised to obtain
insurance coverage either at their own, or their organization's expense,
against costs arising out of sickness, accident (including particularly
the cost of medical attention), temporary or permanent disability, death
and third-party risks, covering the entire duration of the Meeting and
travel time.
Luggage
Enclosed you will find a number of
luggage labels. It is recommended that these labels be attached to all
luggage so that it can be easily identified at the airport, thus
facilitating entrance formalities.
Additional information
Any requests for additional information
concerning the Meeting should be addressed to:
Mr. Rueben Dudley
Deputy Regional Director
International Labour Organization
Regional Office for Asia and the Pacific
United Nations Building
Rajadamnorn Nok Avenue
Bangkok 10200, Thailand
Telephone: (662) 288-1712 or 288-1785
Fax: (662) 288-3056
E-mail: <dudleyr@ilobkk.or.th>
Internet page
As of June 2001 a special web page
containing further information on the Meeting may be consulted at the
following address: <http://www.ilo.org/bangkok>.
If your organization is able to accept
this invitation, I should appreciate it if you would let me know as soon
as possible the name and address of its representative(s) to the
Meeting. I should add that the travel and subsistence expenses of
representatives of international organizations are not borne by the ILO.
Yours faithfully,
Juan Somavia
Director-General
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