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3431 ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS
 


    Administrative secretaries and related associate professionals implement and support the communication, documentation and internal managerial co-ordination activities of an organisational unit to assist the head of unit and other members of staff, and make verbatim reports of proceedings.

    Tasks include -

    (a) drafting administrative correspondence and minutes;

    (b) obtaining, proposing and monitoring deadlines and follow-up dates;

    (c) screening requests for meetings, scheduling and organising meetings, scheduling and organising meetings and travel arrangements for the head of unit and other members of staff:

    (d) assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;

    (e) assisting the head of unit and other staff with inquiries of an administrative or organisational nature;

    (f) assisting the head of unit in organising and hosting hospitality functions for outside visitors or members of staff;

    (g) making verbatim reports of proceedings in legislative assemblies, courts of law or other places in shorthand or by other means;

    (h) writing and answering business or technical letters and other similar correspondence;

    (i) performing related tasks;

    (j) supervising other workers.

    Examples of the occupations classified here:

  • Administrative secretary

  • Assistant, correspondence

  • Verbatim reporter


  • Some related occupations classified elsewhere:

  • Secretary - 4115


   
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 Updated 18 September 2004, by VA.