Request for Quotation: Rental of B/W Photocopier
ILO Country Office for Nepal is in process of hiring 2 (two) sets of B/W Digital Copiers (including photocopy papers) for the year 2019/20
i. Multifunction (Photocopy, Print, Scan/Fax)
ii. Scanning features : scan to email, scan to folders/SMB Required
iii. Paper size: A4/A3
iv. Paper input - minimum 200 page per tray
v. Minimum 2 trays
vi. Duplex print/copy
vii. Speed : Minimum 40 pages/minute
viii. Minimum power consumption
ix. ADF : Required
x. Resolution: up to 300 DPI or higher
xi. Machine should not be older than 4 years
The maintenance and replacement of the equipment and its spare parts will be the sole responsibility of the vendor and a technician must be available immediately so that the work is not interrupted;
Alternate copier, could be of lower spec, should be made available if the machine is down for more than 2 working days. If no alternative is provided, penalty of NRs 5,000/- per day must be paid by the vendor for each day exceeding 2 working days of the machine down time;
Transport of the copier to or out of ILO office required for any reason is at the cost of the vendor;
Detail specification of the B/W Digital Copier to be supplied with its Brand and model number;
1. Paper – 70 gsm
2. Minimum charges (up to 5,000 copies per month per machine)
3. Per page charge above 5,000 copies
4. Charges per page at the suppliers place
Interested individuals/companies are requested to submit their quotations “Quotation for rental of Digital Copiers” along with copy of the company registration certificate, PAN/VAT registration certificate addressed to The Director, ILO Country Office for Nepal, Dhobighat, Nayabato, Lalitpur, at the latest by Monday, 17 December 2018. The selected supplier will be contracted for two (2) years and extension can be done for one more year upon satisfactory performance by the supplier.
Telephone inquiries will not be entertained.